Pre-bid Meeting Conversation


Pre-bid meeting Start Time ( 26/02/2020 14:00 )
Pre-bid meeting End Time ( 26/02/2020 15:00 )

Sr.no. User Comment
1 1. VIGOUR CONSULTANCY SERVICES ( 26/02/2020 02:01 ) As per the Technical Eligibility mentioned in Tender Cap Document on Page No. 25, "MNRE/ SECI authorized company/ PSU/ Agency/ Channel Partners" - Based on the notification dated 23rd November 2017 issued by Ministry of New & Renewable Energy, MNRE has discontinued the programme of Channel Partner registration for roof top solar Power Plants and this clause shouldn't be considered for disqualifying the participant. The copy of the Amendment is attached.
2 2. VIGOUR CONSULTANCY SERVICES ( 26/02/2020 02:02 ) As per document SPECS, point no. 6.2.1on Page No. 7, "PV modules used should be MAKE IN INDIA" - Please clarify whether PV modules should be MAKE IN INDIA or even the cells in the PV modules which is the main component in PV Modules should be MAKE IN INDIA?
3 3. VIGOUR CONSULTANCY SERVICES ( 26/02/2020 02:02 ) There are two PAYMENT TERMS mentioned in the Technical document as well as GCC document, please clarify which one to consider? - Technical Document: 80% payment of each completed solar plant of location wise will be done for actual kWp capacity installed and accepted after issue of completion certificate of plant from respective unit. 10% on Commissioning AND Balance 10% after O&M Period. - GCC Document: a) 90% of Ex-works / FOB price will be paid on pro-rata basis along with Transportation, Transit Insurance charges, Price Adjustment amount and Taxes & Duties and levies as applicable, in full, on receipt of the Stores at Site and against submission original shipping release, proof of receipt by the consignee and other documents mentioned in the Contract. b) Balance 10% Ex-works /FOB price will be released on acceptance of the Stores at Site after inspection and issue of Site Stores Inspection Report / Receipt Voucher by the consignee (GCC Sub clause 1.1.1 (a)), submission of bank guarantee by the Contractor for 10% of Purchase Order value towards performance of stores as per GCC Sub clause 3.4.5 and if required under the Contract, and in case of contract(s) with Free Issue Material (FIM) Certificate of completion of Free Issue Material accounting by Purchaser‟s representative and receipt of Receipted delivery challan for return of balance Free Issue Material (FIM) to Purchaser's Stores. For Supply of plant /equipments/machinery/instruments including erection and commissioning, balance 10% (ten) percent of the Ex-works / FOB value for supply plus erection and commissioning charges and taxes in full as applicable thereon will be released on acceptance of the plant/equipment /machinery/instruments at Site after commissioning and final acceptance (GCC Sub clause 1.1.1 (b)), and submission of other documentary evidence as mentioned in the first para of this GCC sub-clause 5.6.1 (b).
4 4. VIGOUR CONSULTANCY SERVICES ( 26/02/2020 02:02 ) As per document SPECS, point no. 5.8 on Page No. 6, "Bidder has to pass MNRE/SECI subsidy to NPCIL, If applicable" - Based on the payment terms mentioned on the same page, NPCIL is already blocking the 10% of the contract value for 5 (Five) years Operation & Maintenance. Firstly, in case of subsidy, RREC blocks the 10% of contract value for Operation & Maintenance. Secondly, we have ourselves applied for subsidy tender but for the Jaipur Vidyut Vitran Nigam Limited (JVVNL), DISCOM whereas NPCIL site falls in Ajmer Vidyut Vitran Limited (AVVNL), DISCOM. In this scenario only the companies registered with RREC for AVVNL discom will be able to release the subsidy which makes this tender nonviable for all other companies.
5 5. REFEX ENERGY LIMITED ( 26/02/2020 02:15 ) TECHNICAL ELIGIBILITY The Bidder must have experience in Supply and Installation of Grid Connected Solar PV Power Plants and Solar Systems of cumulative Capacity of not less than 50 kWp as per MNRE/SECI standards in the last 07 (Seven) Financial Years and till last date of bid opening. The SPV Power Plants and Solar Systems must be in satisfactory operation for at least six (06) months from the date of commissioning. AND MNRE/SECI authorized company/PSU/Agency/Channel partners for Supply and Installation of Grid Connected Solar PV Power Plants and Solar Systems of cumulative Capacity of not less than 25 kWp. " We Understood that Ground mounted projects are also under consideration for Eligibility Criteria". Please confirm..
6 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:19 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
7 6. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:20 ) Treds Bill discounting : Pls. let us know if you have the provision for Treds discounting? GST : Kindly confirm the applicable GST rates ,as there are various versions namely (5% ,1 8% or 70:30 i.e- 5 percent on 70% of the tota l value and 18 percent on the remaining 30% o f the contract value. Ref.GST council decla ration by Union Minister of Finance, Late Ar un Jaitley, on the 31st GST Council meeting o n December 22, 2018( for Solar EPC projects, 70% value is to be invoiced at 5% & the rest at 18%.) Rooftop Drawings & SLD: Please share appropriate Single Line diagrams& Rooftop drawings. Ampearage of breaker: Ref.to LT panel,PLEASE MENTION BREAKER CAPACITY OF EACH BUILDING WHERE solar plant IS TO BE INSTALLED. Copy of electricity bill:Kindly share copy of electricity bill of the building where solar plant is to be established Permission during execution: Kindly allow An droid phone , during execution (its needed for site coordination) We will also need to t ake our Laptop at the site during datalogger installation. Request you to kindly allow the same. Earthing: You have mentioned IS 3043-1986 standard. Kindly specify if -25*3 GI strip(80-120micron) will suffice?
8 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:21 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
9 7. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:21 ) Treds Bill discounting : Pls. let us know if you have the provision for Treds discounting?
10 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:21 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
11 8. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:22 ) GST : Kindly confirm the applicable GST rates ,as there are various versions namely (5% ,1 8% or 70:30 i.e- 5 percent on 70% of the tota l value and 18 percent on the remaining 30% o f the contract value. Ref.GST council decla ration by Union Minister of Finance, Late Ar un Jaitley, on the 31st GST Council meeting o n December 22, 2018( for Solar EPC projects, 70% value is to be invoiced at 5% & the rest at 18%.)
12 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:22 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
13 9. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:22 ) Rooftop Drawings & SLD: Please share appropriate Single Line diagrams and Rooftop Drawings
14 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:22 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
15 10. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:22 ) Ampearage of breaker: Ref.to LT panel,PLEASE MENTION BREAKER CAPACITY OF EACH BUILDING WH ERE solar plant IS TO BE INSTALLED. Copy of electricity bill:Kindly share copy of electricity bill of the building where solar plant is to be established Permission during execution: Kindly allow An droid phone , during execution (its needed f or site coordination) We will also need to t ake our Laptop at the site during datalogger installation. Request you to kindly allow the same. Earthing: You have mentioned IS 3043-1986 st andard Kindly specify if -25*3 GI strip(80-1 20micron) will suffice?
16 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:23 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
17 11. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:23 ) Ampearage of breaker: Ref.to LT panel,PLEASE MENTION BREAKER CAPACITY OF EACH BUILDING WHERE solar plant IS TO BE INSTALLED.
18 12. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:23 ) Copy of electricity bill:Kindly share copy of electricity bill of the building where solar plant is to be established
19 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:23 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
20 13. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:23 ) Permission during execution: Kindly allow An droid phone , during execution (its needed f or site coordination) We will also need to t ake our Laptop at the site during datalogger installation. Request you to kindly allow the same.
21 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:23 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
22 14. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:23 ) Earthing: You have mentioned IS 3043-1986 st andard Kindly specify if -25*3 GI strip(80-1 20micron) will suffice?
23 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:24 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
24 15. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:26 ) Annexure-A for O&M an1. SOLAR PANELS although the cleaning frequency for the panels will vary from site to site depending on soiling, it is recommended that  The panels are cleaned at least once every fifteen days. Kindly keep panel cleaning in your scope as it will unnecessary escalate the tender cost by several lakhs.
25 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:26 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
26 16. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:26 ) 6.4.5 Latent Defects Liabilitylatent defects warranty for the plant and equipments including spares shall be a limited to a period of five (5) years from the end of Defects Liability Period of the respective plant and equipment including spares
27 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:26 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
28 17. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:27 ) Treds Bill discounting :Pls. let us know if you have the provision for Treds discounting?
29 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:27 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
30 18. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:27 ) 1. Ref Clause 3.4.5 Performance Bond: a) The contractor shall submit a Performance Bond in the form of Bank Guarantee for an amount equal to ten (10) percent of the total value of the contract as a security for satisfactory performance and warranty/ guarantee of the Stores supplied by the Contractor and its sub-contractors under the contract. Is TOTAL PGB 10% Or 20%? 2. Ref Clause 3.4.2 Security Deposit: a) Contractor shall furnish Security Deposit for 10% of the total value in respective contract currencies, for due performance of the said contracts, in the form of a Bank Guarantee within 30 days from the date of award of contracts and it shall be valid till satisfactory completion of the contract and submission of Performance Bond Bank Guarantee pursuant to GCC Sub clause 3.4.5 below, plus a claim period of three months for lodging of claims, if any. 3. Ref Clause 5.6.2 Ocean Freight and Marine Insurance ,Do you need any of the following from an INDIAN BIDDER? Marine Insurance ,Erection all risk insurance, Contractor all risk insurance, Workman compensation insurance 4. Ref Clause 6.4.5 Latent Defects Liability latent defects warranty for the plant and equipments including spares shall be a limited to a period of five (5) years from the end of Defects Liability Period of the respective plant and equipment including spares
31 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:28 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
32 19. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:29 ) Tender Section : 3.0 SCOPE OF WORK: 1.a) Reference Clause : 3.1 The Scope of work for the bidder include feasibility of installation in identified buildings,Obtaining No Objection Certificate (NOC) from Grid authority/Distribution Company (DISCOM) for grid connectivity, Query : As there are multiple buildings on which SPV plants are to be installed, please clear who will be the signing authority for each site related to the DISCOM regulatory work 1.b) Reference Clause : 3.2 All costs associated with net-metering will have to be borne by the successful bidder. Query : (i) Is the Net metering required for all sites individually ? (ii) Please share each site existing utility Meter details. 2)… 3)Tender Section : 6.0 TECHNICAL SPECIFICATIONS 3.a) Reference Clause : 6.2.5 ARRAY STRUCTURE b) The Mounting structure shall be so designed to withstand the speed for the wind zone of the location where a PV system is proposed to be installed (like Delhi-wind speed of 150 kM/ hour). It may be ensured that the design has been certified by a recognized 9 Lab/ Institution in this regard and submit wind loading calculation sheet to [NPCIL]. Suitable fastening arrangement such as grouting and calming should be provided to secure the installation against the specific wind speed. Query : Will certified structural engineer or Chief engineer certified approved certificate will comply the clause 3.b) Reference Clause: f) Regarding civil structures the bidder need to take care of the load baring capacity of the roof and need arrange suitable structures based on the quality of roof. Query : NPCIL should mention and confirm each roof load bearing capacity reference clause :- xiv. Data monitoring Provision for Internet monitoring and download of data shall be also incorporated. Will NPCIL provide internet facility , if yes then via which mode Query AC side cabling_--> Can Aluminium GI stripped cable can be used for AC side Query :- 72 hours for response time should be exceeded minimum to 96 hours as general practice all the maufacturer companies espeically inverters have basic time line of 96 hours Query P.R 75% ---IF there is unavailability of Grid during that time , will that data be obosleted for calculation
33 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:30 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
34 20. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:30 ) Query please share the Termination , point of each builidng
35 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:30 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
36 21. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:31 ) [2:25 PM, 2/26/2020] Rishabh Official: Query :- 72 hours for response time should be exceeded minimum to 96 hours as general practice all the maufacturer companies espeically inverters have basic time line of 96 hours [2:25 PM, 2/26/2020] Rishabh Official: haa hai aur [2:26 PM, 2/26/2020] Rishabh Official: Query P.R 75% ---IF there is unavailability of Grid during that time , will that data be obosleted for calculation [2:26 PM, 2/26/2020] Rishabh Official: Query please share the Termination , point of each builidng
37 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:31 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
38 22. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:34 ) Also clarify payment terms on pro-rata basis
39 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:34 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
40 23. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:37 ) Query P.R 75% :-IF there is unavailability of Grid during that time , will that data be obosleted for calculation Query:- Please share the Termination , point of each builidng Query :- Will NPCIL provide storage support for critical Equipments such as Panels and Inverters Minimum CUF of 15%- IF there is unavailability of Grid during that time , will that data be obosleted for calculation
41 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:38 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
42 24. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:44 ) Terms of payment 5.6.1 be clarified
43 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:45 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
44 25. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:48 ) Query :- 72 hours for response time should be exceeded minimum to 96 hours as general practice all the maufacturer companies espeically inverters have basic time line of 96 hours Query P.R 75% ---IF there is unavailability of Grid during that time , will that data be obosleted for calculation Query please share the Termination , point of each building
45 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:49 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
46 26. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:49 ) Refence clause no: 6.2.11 INTEGRATION OF PV POWER WITH GRID: The output power from SPV would be fed to the inverters which converts DC produced by SPV array to AC and feeds it into the main electricity grid after synchronization. In case of grid failure, or low or high voltage, solar PV system shall be out of synchronization and shall be disconnected from the grid. *Once the DG set comes into service PV system shall again be synchronized with DG supply and load requirement would be met to the extent of availability of power. 4 pole isolation of inverter output with respect to the grid/ DG power connection need to be provided.* Query :- Please share each site DG capacity details which need to be synced
47 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:50 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
48 27. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:53 ) Reference Clause 6.2.13 TRANSFORMER “IF REQUIRED” & METERING:- b) The bidirectional electronic energy meter (0.5 S class) shall be installed for the measurement of import/Export of energy. Query : Bidirectional meter needs to be installed after Transformer or after Inverter ?
49 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:53 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
50 28. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:55 ) Ref Clause 5.6.2 Ocean Freight and Marine Insurance ,Do you need any of the following from an INDIAN BIDDER? Marine Insurance ,Erection all risk insurance, Contractor all risk insurance, Workman compensation insurance?
51 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:56 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
52 29. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:56 ) Ref Clause 3.4.5 Performance Bond: Ref Clause 3.4.2 Security Deposit: Is TOTAL PGB 10% Or 20%?,Do you need Security Deposit , Performance Bond separately?
53 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:56 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
54 30. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:57 ) [2:54 PM, 2/26/2020] Rishabh Official: Recommended it will be better if NPCIL can refer the site where transformer is required Query: Please share each site latitude and longitude as well as , building height of each building where power plant is to be installed. Query: Please share the SOIL report of sites mentioned Query: Is chemical earthing allowed as per the IS standard
55 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:58 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.
56 31. HIGHGROUND ENERGY PVT.LTD ( 26/02/2020 02:59 ) Query:Kind reconsider Panel cleaning,Bird dropping etc in your scope as we can train the official at your site to do the needfull. AS per your conditions ,we will have to keep a person full time at the site for 5 years. Pls review
57 Manoj Srivastava / SM (C&MM) -RR Site ( 26/02/2020 02:59 ) Reply will be uploaded on NPCIL e-tender web site (https://npcil.etenders.in) shortly.


Sr .No Document Name Date
1    1584100327_53239.pdf 13/03/2020 17:22:07